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Under Greeting line format, click the name that you want to insert, and then click OK to close the Greeting Line dialog box. In the document window, click the second blank line after the Address Block merge field, and then in the Mail Merge task pane, click Greeting line.When you merge the document with data, name and address will be inserted into the Address Block merge field. The Address Block merge field is inserted into the document. Click OK to accept the default settings.The Insert Address Block dialog box appears, showing the options that you have for setting address elements in the Address Block merge fields.In the main document window, click the second blank line under the date, and then in the Mail Merge task pane, click the Address Block.On the Standard toolbar, click the Show/Hide button to show formatting marks, if necessary.

Step 4 of 6 in the wizard appears in the Mail Merge task pane.

In the Mail Merge task pane, click Next: Write your letter at the bottom of the pane.

Navigate to the folder on your hard disk that has the data source.

Click Select a different list (or Browse) in the Use an existing list section to open the Select Data Source dialog box.

In the Mail Merge task pane, click Next link (at bottom) until Step 3 of 6 appears in the wizard, if necessary.

(This can be a helpful aid to the process) The Mail Merge toolbar will appear at top of document.

Click on Tools in the menu toolbar, point to Letters and Mailings, and then click on Show Mail Merge Toolbar.

Then click on Tools in the menu toolbar, point to Letters and Mailings, and then click Mail Merge Wizard.

If you have not created a main document, then do that before continuing.(I.E.

Open the form letter you have previously created.

In the following exercise, you will modify a form letter by adding merge fields for a standard inside address and informal greeting line. > By creating a new main document and then inserting the merge fields that you want to use. > By using an existing letter and inserting merge fields into it.

You can create a form letter in two ways: Given below is an example of a main document:Ī form letter is a main document in the mail merge process. The main document contains the text that does not change and also has the merge fields that allow us to insert the personalized information from data source. SAMPLE OF A TABLE USED AS A DATA SOURCE (MS-Word document ) The Main Document can be a Form Letter, Labels, Email, or Directory.ĭata Source ( Can be many different types of data source) The data source is a document, spreadsheet or database that contains personalized information such as names, addresses, and phone numbers. The mail merge process involves taking information from one document, known as the data source, combining with another document known as the main document. Mail Merge Tutorial Microsoft Word XP Creating Form Letters, Labels, Envelopes, E-mail messages, and directories